CT Signature for HR

E-signature for HR onboarding.

Offer letters, NDAs, I-9s, handbooks, and onboarding packets — sent for signature, signed on a phone, in your records before day one. Reusable templates mean each new hire is a 30-second send instead of an hour of setup.

Get early access What's included

Templates: Standard onboarding packet, ready to send
Mobile-first: New hire signs from their phone
ESIGN/UETA: Legally binding for employment docs

What HR sends through CT Signature

Every onboarding doc, in one packet

Build your standard new-hire packet once as a template, send it in seconds for every future hire.

Offer letters and amendments
Employment NDAs and IP assignments
Handbook acknowledgements
Direct deposit forms
Benefits enrollment paperwork

ESIGN compliant

Federal e-signature law

UETA compliant

All 50 states

Audit trail

Every signature timestamped

Reusable templates

Setup once, send forever

Why this matters

Onboarding paperwork is the friction between an offer accepted and a new hire actually starting.

A candidate accepts the offer Friday. By Monday morning — their start date — you need a signed offer letter, a signed NDA, a signed handbook acknowledgement, an I-9 with supporting docs, direct deposit info, and benefits enrollment paperwork. The traditional path is some mix of email PDFs back and forth, the candidate hunting for a printer, scanning sloppy phone photos, and HR chasing missing initials Monday afternoon while the new hire sits at their desk waiting for a laptop.

CT Signature collapses that. The offer letter goes out from a template the moment the offer is accepted. The new hire signs on their phone in the parking lot of their old job. The full onboarding packet follows, with sequential routing so the new hire signs first, then HR countersigns, then it lands in the personnel file with a complete audit trail. By Sunday night the paperwork is done; Monday morning is laptops and lunch, not paper-chase.

For HR teams running this dozens or hundreds of times a year, the leverage compounds. A standard onboarding packet built once as a template means each new hire is a 30-second send instead of an hour of document assembly. New variants — senior hires with bonus paperwork, contractors with a different NDA — are template forks, not new builds.

Why HR teams switch to CT Signature

Templates that actually save time — build the standard packet once, send it forever
Mobile-first — new hires sign from their phone the moment they accept
Sequential routing — new hire first, then HR, then it's done
Audit trail — every signature with who, when, what device, and IP
Pay-as-you-go — per-envelope pricing means seasonal hiring spikes don't break the budget

Capabilities for HR onboarding

What HR teams need from an e-signature platform.

Reusable templates for the standard packet

Build your offer letter, NDA, handbook acknowledgement, and direct deposit form into one template. Send it in seconds for every future hire. Different roles? Template variants. New hire types? More variants.

Mobile-first signing on any device

Candidates and new hires sign with a finger or stylus on their phone. No app to download, no account to create, no hunting for a printer. The packet completes on a 5" screen as easily as a 27" one.

Sequential and parallel routing

New hire signs first, HR countersigns, optional CFO/manager review — sequential. Or send to multiple signers at once for parallel acknowledgements. Each signer sees only their assigned fields.

Tamper-evident PDFs with audit trail

Cryptographic hashing means a signed offer letter or NDA can be verified months or years later. Audit certificate shows every action: viewed, signed, declined, with timestamps, IP, and device fingerprint.

ESIGN and UETA compliance built in

Consent disclosure, identity capture, intent-to-sign tracking happen automatically. Employment documents signed electronically hold up under audit, dispute, or legal challenge in all 50 states.

Per-envelope pricing without per-seat lock-in

Hiring 5 people a year and 50 people a year shouldn't pay the same per-user toll. Pay for what you send. HR teams can grow without budget conversations every time they add a recruiter.

What it looks like in practice

A few ways teams use this.

Offer accepted Friday afternoon

Candidate accepts the offer at 4pm Friday. You send the offer letter from your template — 30 seconds. They sign on their phone before leaving the parking lot of their current job. By 5pm Friday the executed offer is in your ATS and the new-hire onboarding packet is queued to send Monday at 8am sharp.

Onboarding 12 contractors for a quarterly project

Twelve contractors starting next Monday, each needing a signed contractor agreement, NDA, and 1099 paperwork. You send the packet to all twelve in parallel from a contractor template. Eleven sign within 24 hours. The one who hasn't gets an automated reminder at 48 hours. By Wednesday all twelve are paperwork-complete.

Senior hire with custom bonus structure

VP-level hire with a unique offer letter, signing bonus addendum, accelerated vesting schedule, and standard handbook/NDA package. You fork your standard template, swap in the custom offer letter, send the packet with sequential routing through legal review. The audit trail shows legal sign-off before the hire's signature lands.

Frequently asked

What HR teams ask before they switch.

Are electronic signatures legally binding for employment offers and NDAs?

Yes. The federal ESIGN Act (2000) and state-level UETA laws give electronic signatures the same legal standing as ink signatures for employment offers, NDAs, contractor agreements, and other employment documents in all 50 states. CT Signature captures consent, intent, identity, and a tamper-evident audit trail — the elements regulators and courts look for if a signature is ever challenged.

Can I use CT Signature for I-9 employment eligibility verification?

Federal Form I-9 requires the employer to physically examine identity and work-authorization documents in the employee's physical (or remote-via-DHS-rules) presence. CT Signature can capture the signature portion of the I-9 electronically, but the document examination requirement is separate. We recommend pairing electronic signature with whatever physical/remote document verification your HR process uses.

Can new hires sign without creating an account?

Yes. New hires receive a secure email link, click to open the document on whatever device they have, and sign with their finger, stylus, or typed signature. No download, no account creation. The signed PDF and audit trail come back to HR automatically.

Can I save my standard onboarding packet as a template?

Yes. Upload your standard offer letter, NDA, handbook acknowledgement, direct deposit form — place signature, initial, date, and text fields once. Save it as a template. Every future new hire is a 30-second send. Variants for different roles, contractor vs employee, or senior hires are template forks.

What about new hires who back out before day one?

If a candidate declines or never signs, the envelope shows that status with a complete audit trail of when reminders were sent and when they expired or were withdrawn. You have a clean record for HR files showing the offer was made and the candidate didn't proceed.

How does pricing work for a small HR team?

CT Signature offers subscription tiers plus pay-as-you-go pricing on top, so a 3-person HR team pays for what they actually send instead of buying seats they don't use. There's no enterprise sales call required — sign up, build a template, send your first packet.

Make Monday morning about laptops, not paperwork.

Get on the early-access list and we'll set up your HR team on CT Signature with your standard onboarding packet pre-loaded as a template.

Request early access Back to CT Signature